Monthly Billing...detailed invoice ?

Discussion in 'Lawn Mowing' started by jeffyr, Apr 15, 2001.

  1. jeffyr

    jeffyr LawnSite Senior Member
    Messages: 876

    In past years I have issued an invoice each month with all services itemized and charged per service. This year I switched to the flat monthly charge for contracted services. My question is should I itemize all the services on the invoices or just use a general description of "monthly service described in contract" with the amount? So far I have used the one line description and am liking the short amount of time it is taking to invoice (1/4 of the time it used to).

    What does everyone else do ?

  2. smburgess

    smburgess LawnSite Senior Member
    Messages: 467


    On my contracted accounts I send out invoices with the single line charge "Monthly Maintainance - JUL" with the charge.

    On my pay-as-you-go accounts I invoice monthly breaking down services and charges by date.
  3. jeffyr

    jeffyr LawnSite Senior Member
    Messages: 876

    That is what I started to do this year---it's a real timesaver.

  4. Currier

    Currier LawnSite Senior Member
    Messages: 564

    When I send out my monthlies I will use a one line:
    "April lawn maintenance. Payment 1 of seven for the 2001 season."

    I just switched from weekly tracking also and I love this new system. I am also keeping track (for myself) on when and how many times I have mowed/provided service, just in case any customers have questions
  5. lsylvain

    lsylvain LawnSite Senior Member
    Messages: 778

    I send out itemized statements. I think it's a good thing to do. I didn't used too and I had people say that I didn't cut as many times as I was suposed to etc. I put each service and the date it was done on the statement. It does take a little longer. But with Quickbooks pro or some of the other programs it's all in the system anyway i just print the statements at the end of the month. It's really more of a service for myself more than the customers. I can see what prices should be more/less etc.
  6. GroundKprs

    GroundKprs LawnSite Bronze Member
    Messages: 1,969

    All customers get itemized listing of all work performed. Flat rate accounts just get an "incl" in the price column, and a monthly charge as agreed on "monthly contract" line. Software calculates all charges in another column that does not show on customer statement. After end of season, just compare the posted monthly fee totals to the hidden itemized column totals to make sure you are charging correctly on that account.
  7. Runner

    Runner LawnSite Fanatic
    Messages: 13,497

    Can anyone please tell me if regular Quickbooks would do this? Thank you.
  8. jeffyr

    jeffyr LawnSite Senior Member
    Messages: 876

    Great idea Jim. I think that is the way to go


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