my first commercial bid.. bid proposal template?

Discussion in 'Lawn Mowing' started by powernoje, May 25, 2010.

  1. powernoje

    powernoje LawnSite Member
    Messages: 141

    so.. I am going to meet with the property manager at a condo association tomorow and I need some help getting prepared.. what questions should I be prepared to answer.. ALSO does anyone have a bid proposal template that you would be willing to share? I tried searching with no luck.. any other tips?... any help is greatly appriciated!!

  2. milkie62

    milkie62 LawnSite Senior Member
    Messages: 834

    I did not know how to go about doing a proposal so all I did was go online and did a color picture of a ztr in the upper right corner of the paper and my business name and my name and address under it.I asked the bid inspector and they said it was fine.
    I then broke down the job with blets under the heading.No need to get real fancy
  3. powernoje

    powernoje LawnSite Member
    Messages: 141

    Ok, Thanks I will most likely end up doing something like that...
  4. milkie62

    milkie62 LawnSite Senior Member
    Messages: 834

    that should have said bullets
  5. powernoje

    powernoje LawnSite Member
    Messages: 141

    ok ya.. and this might be a stupid question but do you give a bid on site or get it to them the next day or something?
  6. SharpLawnCare

    SharpLawnCare LawnSite Member
    Messages: 62

    Never rush a bid. sometime in bites you in the butt make sure you do a really good look around 1st. i would say later that day or the next day.
  7. LaLawnGuy

    LaLawnGuy LawnSite Member
    Messages: 222 sells an e-book written by one of the modeators on this site, it has good templates for lots of things.
  8. fiveoboy01

    fiveoboy01 LawnSite Silver Member
    Messages: 2,988

    Questions you might be asked:

    How much do you charge? - Don't answer that on the spot tell him you'll prepare the bid.
    Do you bag or mulch?
    What exactly do you do when you're here? Be prepared to say more than just mow/trim.
    What do you do if the grass has barely grown?
    How often do you come?
    How do you handle billing?
    What size mowers will you be using?
    How many men will you have on site each week?

    etc etc....

    If you can't find a template, make your own. Start with a word document and detail what you will be doing each week, what the price will be and your policy on payment terms. Have a spot at the bottom where you and the person authorized to sign can sign and date it.

    Best thing to do is take a notepad, make notes and take measurements while you're there. Go back to your office and hash it out, figure out what you want to charge then mail the manager the quote.
  9. milkie62

    milkie62 LawnSite Senior Member
    Messages: 834

    Why is it always a deep dark secret when someone asks what you charge ? Every service business has some sort of basic price schedule.When you go into a car dealership their hourly rate is posted on the wall.

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