Hello I am looking for some insight in regards to our fuel reimbursement. We use about $200,000 a year in gas. We have 16 trucks and 20 John Deere Z Trak mowers as well as blowers and wackers. We are trying to figure out a way to separate our off road and on road fuel so we can put an accurate number on the tax form for the off road. Right now we fill 100 gallon tanks on our 3 trucks and fill everything from there (gas cans for mowers and wackers) and trucks. Any suggestions. Filling every mower at the pump as a separate transaction? The only problem with that is we have 6 21 ft. enclosed trailers with our mowers in them. What does everyone else do? The government owes us the tax we pay on the fuel and we would like to get it without flagging an audit.