Property management co. Has there own contract and terms?

Discussion in 'General Industry Discussions' started by milsaps118, Feb 23, 2009.

  1. milsaps118

    milsaps118 LawnSite Senior Member
    Messages: 562

    This is a new one for me......

    I just received a request form a large property management company that manages comm'l, hospitality, and multi-unit residential properties to give bids on '09-'10 winter maintenance and 2010 summer maintenance. The thing that concerns me is when they sent me their property rooster, along with it was there own contract and terms.

    I have dealt with management companies before but this is the first time I had a prospective customer lay down the ground rules. My initial reaction is that this management company doesn't "fit" the type of client we wish to have a working relationship with, but the optimistic side of me hates to turn my back and possible leave revenue on the table, as I'm sure many of you have been put in a situation similar to this.

    I have never before agreed to anyone else's contract/terms and don't think I should start now. Anyone who has dealt with this type of situation, your opinion is greatly appreciated, for those of you who want to throw your .02 in, your more then welcome to as well.

    Thanks in advance!
  2. G&G Maintenace

    G&G Maintenace LawnSite Member
    Messages: 72

    i work for a property management company, we deal mainly with condos, apartments, and have some houses. We will do this when we are in the process of getting bids...It is more of a general list of things that we expect to be done and then the contractor adds or removes certain items, adds in dates or submits their own proposal based on the terms we set before them. Im not sure what you got, but we use it more as a guide so that when we do receive bids we can compare them equally.
  3. milsaps118

    milsaps118 LawnSite Senior Member
    Messages: 562

    Thanks G&G, that makes since. I've never before been approached like this dealing with other management co. in the past so it caught me a little off guard.

    I learn something new here every time I log-on!
  4. G&G Maintenace

    G&G Maintenace LawnSite Member
    Messages: 72

    no problem...we deal with a few landscape companies depending on where in the state the properties are, and if they do a good job we stick with them and they will defintely get more work from us. We also are MUCH more likely to use them at other properties if they are looking for more work. I would say try it out and best of luck to you.

    IRRITECH LawnSite Senior Member
    Messages: 999

    All the property management co that I deal with have a set a specs. I love getting specs to bid from for a couple of reasons.

    1. Everyone is bidding apples to apples

    2. Most of the time the specs require less work than we normally bid.
  6. ed2hess

    ed2hess LawnSite Fanatic
    Messages: 14,199

    A lot of the national companies require using their own contracts. This eliminates the need for their legal guys to look over the contracts.
  7. milsaps118

    milsaps118 LawnSite Senior Member
    Messages: 562

    This contract had all that legal wording that doesn't make any since when you read it.....LOL
  8. topsites

    topsites LawnSite Fanatic
    Messages: 21,653

    Who's your daddy?
  9. milsaps118

    milsaps118 LawnSite Senior Member
    Messages: 562

    Exactly....we never had to play by anyone else's rules, but if they are using this as a base line guide and I'm able to make changes to the terms then I'd be more inclined to take on a customer like this.
  10. GracesLandscaping

    GracesLandscaping LawnSite Senior Member
    Messages: 632

    i am currently working on a bid where the company set the ground rules and actually the bidsheet is just a fill in the blank for the prices. I think they do this stuff so that everyone bids on the same exact thing and they dont have to choose between this guy is higher but looks like he will do better work if that makes any sense at all..

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