Quickbooks and Invoices

Discussion in 'Starting a Lawn Care Business' started by rbljack, May 1, 2013.

  1. rbljack

    rbljack LawnSite Senior Member
    from Texas
    Messages: 731

    Ok, ive been using quickbooks online for about a month now, and have a question for long term users. I have typically used the invoice function for tracking who owes me, and when payments are received, close out the invoice. I know I could use the sales receipt function, but prefer to stick to invoices because I can make them renewable.

    Now for my question, do yall print out each invoice and payment receipt and keep a paper copy for your records? I haven't been doing that, and have been debating whether or not to do so. I'm trying to get/stay organized, and have been learning quickbooks online through trial and error.

    so how are yall doing this?
  2. gcbailey

    gcbailey LawnSite Silver Member
    from WV
    Messages: 2,755

    no, we don't print out anything for our personal records... just make sure you use the backup feature in case your PC ever crashes. The only time we print anything out is to mail an invoice. That's the beauty of QB and computers is the ability to search without having to thumb through paperwork.
  3. JimMarshall

    JimMarshall LawnSite Senior Member
    from NW PA
    Messages: 316

    I am slowly but surely moving to paperless. Every evening, the computer gets backed up. One copy goes in the safe, one copy goes off site in case of fire,etc.
  4. shane-pa

    shane-pa LawnSite Senior Member
    Messages: 338

    some mailed, some emailed. back-up on a flash drive.
  5. Slimreynolds

    Slimreynolds LawnSite Member
    Messages: 96

    I have everything on the computer and back up on an external hard drive...then I print out every invoice and throw it in a box. I like to have a paper copy of all my invoices just in case. Even when I email invoices to customers I print them out and then I throw it in the box when I receive payment.
  6. exmarkking

    exmarkking LawnSite Bronze Member
    Messages: 1,012

    Why? That's more expense to keep a paper copy.
    Posted via Mobile Device
  7. TX Easymoney

    TX Easymoney LawnSite Platinum Member
    Messages: 4,109

    I only print overdue invoices which I mail out with a collection letter...99 percent of invoic3s get emailed and I follow up with reminders via email..I havnt printed the majority of invoices for 10 or so years...
    Say no to printing
  8. rbljack

    rbljack LawnSite Senior Member
    from Texas
    Messages: 731

    thanks yall...that's what I figured. I'm saving the invoices/sales receipts as PDF documents, but not printing them out as hardcopies. Seems like a waste of ink and paper and cash in the end.

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