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quickbooks invoicing

Discussion in 'Business Operations' started by BLC1, Jun 3, 2008.

  1. BLC1

    BLC1 LawnSite Senior Member
    from Ohio
    Messages: 718

    How do you guys input your info into the invoices? When I am going through my daily list sheets and entering it seems more time consuming than it should be. I have to enter 1 date and then go to next invoice for the next customer on the list. Then 7 sheets later I am going back through the invoices trying to find that customer to add another date. Not all customers are mowed weekly and some days get shifted around so I can just say 1st
    8th, 15th, 22nd.

    I'm new to quickbooks but getting her figured out bit by bit.
  2. JFGLN

    JFGLN LawnSite Bronze Member
    Messages: 1,023

    Check out the scheduling programs like CLIP and QExpress.
  3. BLC1

    BLC1 LawnSite Senior Member
    from Ohio
    Messages: 718

    What does that do for the invoicing part? Does he keep all your dates when you mowed for the last month?
  4. BLC1

    BLC1 LawnSite Senior Member
    from Ohio
    Messages: 718

    Also, do you guys enter items daily, weekly or just wait until the end of the month?
  5. fool32696

    fool32696 LawnSite Senior Member
    Messages: 993

    I try to enter everything at the end of a work day.
  6. BLC1

    BLC1 LawnSite Senior Member
    from Ohio
    Messages: 718

    that would prolly keep me from going so crazy at the end of each month. I feel like theres an easier way that what im doing though.
  7. BLC1

    BLC1 LawnSite Senior Member
    from Ohio
    Messages: 718

    any word on the scheduling programs
  8. AI Inc

    AI Inc LawnSite Fanatic
    Messages: 26,629

    Definatly the way to go. Keeps one from getting overwhelmed.
  9. Roger

    Roger LawnSite Fanatic
    Messages: 5,938

    This has been discussed before. Here is a post I made long ago, on how I do the invoicing.


    I've simplified the process a little this season, thanks to a tip on LS about setting up an entry for each customer in the Items List. All I need is the date, then the Item, and the description and amount are entered for me.

    I make all entries each evening for that day's work -- never let anything sit in backlog for entry. I fear that I will miss something and not get an entry in the invoice.
  10. supercuts

    supercuts LawnSite Silver Member
    Messages: 2,808

    i enter daily, i bill at the end of each month, so if i worked today, the inoice says june 30 for the date. next week i double click on accounts recievable and there is your list of current and open invoices. find the customer, click on them, add your next visit. if you cant find them, click on customer center, find them thier and see if you have an open ivoice. it took me a while to really figure alot of it out.

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