"return this portion with payment"

Discussion in 'Business Operations' started by gogetter, Oct 24, 2002.

  1. gogetter

    gogetter Banned
    Messages: 3,256

    Wasn't sure where to put this question.

    Anyway. Some of my customers return the whole invoice with thier payment. This leaves them nothing to keep for thier records.

    I'd like to have a section at the bottom of the invoice that they could tear off that says "Return This Portion With Your Payment".

    I thought someone here said they bought an office product that perforates a piece of paper, but I heve never seen one.

    Any ideas? What do you guys/gals do? Thanks in advance.
  2. TurfGuyTX

    TurfGuyTX LawnSite Senior Member
    from DFW
    Messages: 648

    A printshop does ours that are already perferated. I haven't seen anything that you could buy to do it yourself. I think it would be time consuming too. Good luck.
  3. dr grass

    dr grass Banned
    Messages: 242

    put 2 copies of the invoice in the envelope. on one of them stamp "copy" on it. send a letter the first time so your clients know what you are doing and what is expected. keep the lines of communication open. that is very important.

    shep :)
  4. Randy Scott

    Randy Scott LawnSite Bronze Member
    Messages: 1,915

    www.nebs.com has paper you can get like this. It is made for creating statements with Quickbooks, Peachtree and Quicken. Some others too I believe. A couple different setups are available.

    P.S. This will get moved to "Elements of Business" if you can't find it next time you look!
  5. TLS

    TLS LawnSite Fanatic
    Messages: 7,943

    I use MySoftware Deluxe Invioces and Estimates.

    It uses NEBS invoice paper that has a perfed bottom portion. Problem is the Y2K version of this program did away with the ability to have a message in the perfed area, so its not as useful now. It IS good for folding though! Just fold the 1.5" perf and then fold again in half. Stuff in the 2 window envelope and your done.

    I simply put the message "Please enclose invoice number on check" on every invoice. They keep all of it. The people that are returning your whole invoice are probably copying it on a copier!?

    Another thing to get is pre-addressed retrun envelopes. It speeds up payment nicely! Everytime postage goes up, I include NEW postage on this as a little perk for them! Ordinarilary they go out without postage though!

    As long as your staying at your current address, buy them in BULK, they're pretty cheap!
  6. Kent Lawns

    Kent Lawns LawnSite Senior Member
    from Midwest
    Messages: 870

    A.) Perf your own: www.fiskars.com or your local OfficeDepot have a Fiskars paper trimmer that'll take a perf wheel which can do 5-10 at a time.

    B.) Our company uses pre-printed forms which are micro-perfed.
  7. Root

    Root LawnSite Member
    Messages: 2

    Check out "Quill" they'll have what you need.
  8. yergus

    yergus LawnSite Member
    Messages: 146

    i got mine at office max. it is a paper cutter with inner changable blades, the blade for perferation runs like $9.00. i can do two pages at a time, but it is quick, the cutter runs around $50.00. i used to have it done at a printing shop, but the paper would bind up in my printer, but no more. check out office max.
  9. Gravely_Man

    Gravely_Man LawnSite Silver Member
    Messages: 2,075

    You can buy a tool to do this yourself but I just have my invoices printed up and get them pre-perforated. It all boils down to do you have time to do this yourself you do you just want to pay and have it done for you?

  10. Just Turned Pro

    Just Turned Pro LawnSite Member
    Messages: 109

    I do my billing using MS Office products and I have always just sent two copies of the invoice... one white and one canary (light yellow). I keep a stack of alternating colors ready for the printer at the end of the month.

    I also have "Please return white copy with payment. Retain yellow copy for your records." printed just above the bottom of the page. So far everyone has figured it out.

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