Returning Phone Calls

Discussion in 'Business Operations' started by troblandscape, Feb 4, 2003.

  1. Randy Scott

    Randy Scott LawnSite Bronze Member
    Messages: 1,915

    I try to return them that day, or first thing the next morning. If they are that impatient, which some people are, I wouldn't be able to service them that quickly anyways. Some people think you are an "on-call" service so to speak. Not me, were usually booked pretty solid and to kiss the butt of someone that can't wait a day for (most likely) some piddly job, has no business interest to me.
  2. kppurn

    kppurn LawnSite Senior Member
    Messages: 426

    It's standard practice for me to return all phone calls the same day I recieve them. If it's longer than that, they have probably already made contact with someone else. Often the first to make contact will land the job, provided they can sell there service or product well. The potential customer may also feel as though you are not interested if you wait a couple of days to return their initial call.
  3. Nebraska

    Nebraska LawnSite Senior Member
    Messages: 525

  4. Nebraska

    Nebraska LawnSite Senior Member
    Messages: 525

    We have made it a practice to answer the phone whenever possible during business hours. All call are returned promptly; within the hour or less. After hours calls are returned the first thing the following morning.

    You'd be amazed at how many times I have been told "Are you the only Lawn and Landscape Company that answers the phone?" or "That was quick getting back to me."

    ...........First Impressions do count.........
  5. bob

    bob LawnSite Platinum Member
    from DE
    Messages: 4,260

    I try to return all phone calls with in 24 hours. Even if I'm calling to turn the job down.
  6. KenH

    KenH LawnSite Bronze Member
    from CT
    Messages: 1,622

    Wow...some of you guys are nutty with your phones..... I return ALL calls at the end of the day, wife returns the "no more work calls within 24 hours." I dont own a cell phone, and cant even imagine taking calls during the day. I am not at my customers beckon call. I will return their calls when I get home from work.

    If I didnt get a job because I wasnt the first to call back, I wouldnt want the job anyway. I dont work like that.
  7. gkell88

    gkell88 LawnSite Member
    Messages: 55

    I will not give out my cell # to customers. But we do try to answer at the office, and I'm REALLY trying to encourage e-mail which I think is the ideal method of customer communications. I do stick to the 24 hour rule for return calls.
  8. lawncare3

    lawncare3 LawnSite Bronze Member
    Messages: 1,981

    I ONLY have a cell. I use that for every call I make plus, it has NO wires like those "phones"

    I usually call them back by the end of the day or I turn off the equip and talk then. Prompt service= customers that appreciate me. I try to get back A.S.A.P. but, but, for those annoying customers that call me 5x a day I try to get back soon but, their usually the ones that get called last. I just don't like being pestered every 5 mins.
  9. Sean Adams

    Sean Adams LawnSite Gold Member
    Messages: 3,597

    People are certainly taking advantage of e-mail these days. I never relied solely on the cell because it is usually impossible to have a good conversation - noise, interruptions, long as people are called back in a timely manner, they are usually satisfied. But having someone there during regular business hours to answer the phone is ideal.
  10. BigJim

    BigJim LawnSite Senior Member
    Messages: 382

    Beauty of a very small territory is you can respond to a new job as soon as you finish the one your at.We try to answer all calls within 2 hours,if you get there straight away though you usually get the job.After 2 hours people have often phoned someone else.

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