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What's your callback policy?

Discussion in 'Pesticide & Herbicide Application' started by That Guy Gary, Aug 29, 2018.

  1. Rockbridge Lawn Care LLC

    Rockbridge Lawn Care LLC LawnSite Bronze Member
    Messages: 1,089

    If it was me I'd talk them up-sell to 4-5 apps...and clearly explain that 3 apps is the bare minimum company standard. Even offer that the app today is free if they sign up for 5 apps now!... again explain the benefits and guarantees that they would get for the up-sell...(cuz I'd be/you'de be there doing the re-spray either way)

    The boss says to go re-spray to cover customer service in a sense in the hopes of securing the HOA sale for next year. Two backyards is a small cost compared to the HOA in his rational (assuming the financials approve of this). EVEN MORE so if your company currently does the apps and mowing for the HOA...If your boss is a subcontractor to the mowing company then boss-man might be softening up potential clients as he's looking to expand/ sell more houses next year and it would make those new sales easier if the neighbors didn't complain by coming back and "fixing" Sall Sue's property.
    That Guy Gary and hort101 like this.
  2. DA Quality Lawn & YS

    DA Quality Lawn & YS LawnSite Fanatic
    Messages: 10,783

    I'd assume you have a time limit for service calls? I would not go back 4-5 weeks after an app for a retreat, that's handing out a freebie. Up to two weeks after I could see.
    That Guy Gary likes this.
  3. iand

    iand LawnSite Bronze Member
    Messages: 1,193

    It doesn't matter I always blame the last guy or the boss :) yes I'm most likely the last guy and I'm the boss but that's irrelevant to placing blame :)
    hort101, That Guy Gary and sjessen like this.
  4. ted putnam

    ted putnam LawnSite Fanatic
    Messages: 5,298

    We try to keep our lawns on a 7-8 week rotation so that's a "no go Houston". You want a respray at 8 weeks, you'll get one...for a regular application price.
    We offer a 30 day guarantee on our work for anything other than a full (6 apps)program customer...period. FREE service calls are for full program customers only. I'm pretty strict on this. I don't put up with 3 app customers that expect a 6 app lawn for too long
    hort101 and That Guy Gary like this.
  5. Hineline

    Hineline LawnSite Bronze Member
    Messages: 1,117

    Important accounts like big HOA's might get a mid summer ride through where we will spot spray any obvious problems along the street and front yards. This is a non scheduled app. My HOA's are all five apps so we want to keep them happy. Any three app'rs will have to wait for the next app or step up their game. I also explain to customers that they may see some weeds in between apps and we won't come out until the next scheduled app. We are thorough during the app but weeds happen. That's why we spray 5 times per year.
    hort101 and That Guy Gary like this.
  6. ETM

    ETM LawnSite Silver Member
    from GEORGIA
    Messages: 2,092

    As the boss I would just suck it up and do it. Not saying they are right.
    That Guy Gary likes this.
  7. OP
    That Guy Gary

    That Guy Gary LawnSite Gold Member
    Messages: 3,944

    I'd love to go heavy on the dye and smurf the place up.

    They're scheduled at the end of my route today so now the moochers are delaying my weekend as well. :realmad:

    One of them is a large corner lot with poorly designed landscaping. Lots of huge, unmaintained lilacs and fruit trees with limbs drooping down to within a foot of the ground smack dab in the middle of the lawn. Lots of spot spraying!
  8. TPendagast

    TPendagast LawnSite Fanatic
    Messages: 17,634

    Let me just throw one caveat out there tho.

    The 320 unit housing development is one customer , the pickups for the non common areas ARE another customer.
    What happens when those three complainers move and now they live in their own house with an acre and a half?
    You’ve trained them that they only need three apps and that any complaint is free... because three apps should be a guaranteed weed free yard.

    The customer isn’t going to realize or factor the leverage of the large contract they are related to, they think only about themselves.

    Documentation in this situation is extremely important
    You must CHARGE the customer for the call back and then add a credit line stating “multi unit housing contract courtesy”
    So their ammednded balance is zero.

    This way they SEE the $45 up charge and the cNt complain because they don’t owe the fee.

    This does two things
    Trains the customer to know those things are NOT free and it’s NOT part of their three app program

    Leaves an opening to charge to upsell in the future

    “Ma’am last year the three app program didn’t get the results you expected, I suggest getting four apps this year, as you called us back for the fourth last year, it’s normslly a $45 application but I can put it in your program for $37.50”

    If she declines and says why should she have to pay , you did it for free last year
    Now you can point out that you gave her a courtesy credit because of the big HOA contract, but that it does indeed cost something.
    If she still declines, but calls up again for the fourth free application, you have all the documentation, you already gave her a freebie, she declined and you can again tell her, the fourth application is necessary to get the results you want and the additinL charge is $50.00 would you like to schedule it right now?

    “What? You said it was $37.50 in the spring?”
    Ma’am that was the in contract price.
    This is the call out price
    But if you like I can schedule the service and make a note to amend the contract so that you get the $37.50 price, would you like me to do that now?

    If she still refuses , oh well, she’s been given all she has paid for.

    If she signs up for 37.50, next year you can say.. I see you had the four app program last year, for only $25.75 more I can upgrade you to the full 5 app program that does this , that and the other wonderful thing....

    That’s how you build difficult customers into a solid customer base
  9. Point40acresandadeere

    Point40acresandadeere LawnSite Member
    Messages: 82

    TPendergast - THAT was an excellent post! Good will needs to clearly be noted as good will, in order to extract the benefit (for a business) & should not be unlimited.

    Your game plan is impeccable!
    Mitty87, That Guy Gary and hort101 like this.
  10. dfcam

    dfcam LawnSite Member
    Messages: 151

    I think if you tell them next time you are in the area you will take care of it is the right thing to do....are you right in saying it was 2 months ago or whenever s**t yeah, unfortunately being right doesn't pay the bills, service does...

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