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Why Should I use QuickBooks?

Discussion in 'Business Operations' started by FLC2000, Jan 23, 2012.

  1. FLC2000

    FLC2000 LawnSite Bronze Member
    Messages: 1,967

    Sounds like something I should have my wife do. She's more patient and computer knowledgable than myself.
  2. DanaMac

    DanaMac LawnSite Fanatic
    Messages: 13,184

    Been using QB since 1995, and I would be lost without it. I upgrade only every 3-4 years, not every year. And I do pay for the payroll program each year since I have two employees. My accountant moved to Hawaii years ago, and I can upload my QB file to them directly, or I can send them a cd with the file.
  3. GreenI.A.

    GreenI.A. LawnSite Silver Member
    Messages: 2,131

    With quick books you can back up the file and email them or put them on a flash drive. Your CPA should then be able to open it on their program. I upload it to mine every month
  4. Mountain Peak

    Mountain Peak LawnSite Member
    Messages: 203

    I use quickbooks and gopher. I track all of my mowing and invoice out of gopher. At the end of the month I simply put the monthly totals for income into quickbooks, really easy. I download my bank statements into quickbooks and it makes it easy to balance my books.
    When I had employees it was really simple to compute the taxes and such with quickbooks once it was set up. I could literally put a employees hours in and print a check in a couple minutes.
    The payroll feature was great and most accountants have a plan they can get you a better deal with rather than going straight though intuit. (My accountant does, it saves me a little money) it downloads the state and federal tax rates and you are set.
    I still use intuit for credit cards. I have a swiper on my iphone that I can but rarely use. I have a form I made for customers to fill out and I can log online and run the card. Easiest way I have found. A card swiper didn't make sense for us.
  5. landscaper22

    landscaper22 LawnSite Senior Member
    Messages: 829

    I just switched this year to QB pro myself. As already stated, it takes getting used to, but is not very difficult. I switched from gopher myself. I have not signed up for cc payment yet, but all those features are available. Of course it is extra money for payroll, credt cards etc. I will say that I had to be a little creative when trying to get everything to run smoothly and make all the billing easy. But, it is really customizable. You can even take an invoice template and do basically whatever you want to it, then save it.
    I too really liked gopher, but due to lack of support and upgrades, I decided to give it up. The software itself is almost perfect for my needs, but once I started having technical issues, it just became a nightmare to deal with. The main reason to switch to QB is that it is the most popular business software by far. It is not perfect for our business, but it is good for what it was designed for.
    I just went back to doing schedules manually. I try to sit down every day or two and enter all services as invoices in QB.
    The credit card thing is something I have been really debating on for the past year. As mentioned, I don't think the swiper would do much good. Most people that would use a card are never around when we service. So, I would have to charge their card manually after the visit or at the end of the month. I just want enough interest from customers before I do that.
  6. FLC2000

    FLC2000 LawnSite Bronze Member
    Messages: 1,967

    I agree about the card swiper. The main reason I got it was for one time customers. That way I wouldnt have to worry about being stiffed. If they want a one time cut they can pay that minute.

    This sounds like something that could really help me so I think Im going to get it.
  7. landscaper22

    landscaper22 LawnSite Senior Member
    Messages: 829

    Yeah, that's a good idea.
  8. FLC2000

    FLC2000 LawnSite Bronze Member
    Messages: 1,967

    So I got it up and running. I think this is something that is really going to help me streamline my business. I got the email going so I can email invoices, Im having a payment button added to my website through Intuit and overall Im pretty happy with QB.

    The only question I have is how do I seperate what each customer pays? On Gopher I could put in customer X pays X amount for mowing and at the end of the week I would input my schedule for that week and whatever I charged a certain customer would pop up.

    Can I do that on QB or do I have to manually enter the charge?
  9. LB1234

    LB1234 LawnSite Gold Member
    Messages: 3,208

    when i used to have employees i utilized a company to do my payroll processing. Basically I called in every two weeks gave my employees hours and they took care of the rest. Payroll company (ADP) was responsible for deposting all taxes and providing me with the paychecks to sign. Direct deposit was an option but I choose not to do it at the time. Two problems I had with this. First...i had to then have my secretary enter all the tax docs into my quickbooks. Second, the end of the year the accountant the had to change all the mistakes i made.

    I then switched over to quickbooks payroll. LOVED IT! Was just as simple. Instead of picking up the phone i turned on my computer and entered the hours and clicked a few buttons. QB would do all the calculations and for taxes, withholdings, vacation time, etc. Only thing I was responsible for was paying the quarterly taxes...all done online by clicking buttons. Accountant loved it to b/c it was all correct at end of year. the best part about it...it was a FRACTION of the cost of ADP with much less hassle.
  10. WildLake

    WildLake LawnSite Senior Member
    Messages: 368

    Im trying to figure that out too. Not having that feature could be a deal breaker for me. I will not enter all of that manually.

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